Monday, April 22, 2013

The Importance of End-to-End Project Management

Project management makes projects happen. In order to achieve successful project management, someone has to keep them on track, progress reports must be made, tasks must be completed, and resources must be secured. This process is often involves several teams and vendors, so error and miscommunication become expected, scheduling conflicts multiply, and deadlines fall through. According to a recent article by Business2Community, end-to-end (E2E) project management, where one team is tasked with all aspects of a project, can make a big difference.

Typically, a project follows the path from research and planning to task management and testing, and then project closure. Overall, the goal is to produce or implement a quality deliverables, whether it’s a printed asset or training procedures, which can require many people. But, projects that require input from large teams are subject to misaligned approaches. Use of different technologies can be disruptive, too. So, it’s important that these variables be minimized, or at least recognized.

Fortunately, E2E project management dissolves these issues by reducing the amount of people involved in the project.  This can be useful if the project in question doesn’t require a lot of recreating to succeed. If it’s following a process that’s been established before limiting input can bolster productivity, even if that means fewer people have to take responsibility.

With E2E project management, governable collaboration happens in a way that widespread cooperation is not. By using end-to-end, you limit the same risks as you would by avoiding outsourced work, often associated with preventable error. And aside from being a centralized hub of the project, E2E teams have the tools to assess risks, communicate issues, and re-center project focus when things get off track.
Use these eight E2E best practices to keep your projects running smoothly:
  • Select projects that are straightforward with fewer elements
  • Point to the solutions before the problems arise by completing a risk assessment
  • Agree on a shortlist of technologies and approaches that can be used, and stick to them
  • Choose your team wisely
  • Schedule everything (from vacations to meetings)
  • Make sure everyone on the team understands the plan, the goals and the timeline
  • Be accountable to each other (tight-knit teamwork keeps people aware)
  • Update the team when anything changes

End-to-end project management won’t work for everyone, but when it’s done right, it provides a simple-to-execute process with which internal projects successfully delivered with minimal risk of failure.
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